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Setting up an office to optimize productivity and well-being
Between hybrid teleworking, noisy open spaces and tight spaces, setting up an office efficiently is becoming a major challenge for businesses and individuals. This comprehensive guide accompanies you in the optimal office layout, from ergonomic principles to innovative acoustic solutions, including the optimization of small spaces. With our expertise in workspace design and the support of more than 4,000 customers since 2018, we share best practices for creating efficient offices.
Individual office, open space, remote work: each configuration meets specific needs. The choice is made according to the activity, not according to the trend.
Take care of ergonomics and acoustics
Ergonomic furniture, acoustic treatment and natural lighting: the three pillars of an office where teams feel good and stay focused.
Equip intelligently
Modular furniture, accessible storage, integrated technology: each piece of equipment must serve a clear purpose and promote autonomy.
Create a cohesive ambiance
Style, colors, biophilia, luminosity: an aesthetic and coherent environment reinforces attractiveness and well-being on a daily basis.
The different types of office spaces to be furnished
Each workspace requires a specific approach according to its function and its users. Understanding the particularities of each configuration makes it possible to optimize the office layout according to real needs.
Individual office and executive space
The individual office favors confidentiality and representation. For a 12m² executive office, provide an acoustic partition, high-end furniture and suitable auxiliary lighting. According to the CBRE 2023 Workspace Study, these individual workspaces promote concentration and reinforce hierarchical status.
The individual work space must include a desk of at least 160x80cm, a certified ergonomic chair and personalized storage solutions. The recommended ceiling height is at least 2.50m to avoid the feeling of tightness.
Open space and collaborative spaces
Modern open space requires smooth traffic with aisles of at least 120cm between stations. Employees in open spaces need areas of concentration alternating with relaxation areas. Integrate acoustic booths to reduce noise pollution by 25 to 30 dB.
A 200m² platform can accommodate 25 to 30 stations while respecting the recommended 8m² per person. Plan 20% of ancillary spaces: meeting rooms, focus areas and relaxation areas to optimize the well-being of employees.
Home office and remote work
The home office requires a clear separation between private and professional life. A 2m² office area in the living room can suffice with a retractable desk and vertical storage. For the home office, choose a dedicated space with a door to limit distractions.
The optimal remote work layout includes natural lighting, a stable internet connection and an ergonomic seat adapted to long work sessions.
The fundamental principles of office design
A successful office layout is based on three essential pillars: ergonomics, lighting and acoustics. These elements determine the comfort and efficiency of users on a daily basis.
Ergonomics and working comfort
Workstation ergonomics starts with the height of the desk, which is ideally adjustable between 72 and 76cm. The computer screen should be positioned at eye level, 50-70cm apart to avoid visual fatigue. An ergonomic seat with lumbar support and adjustable armrests completes this configuration.
According to the AFNOR NF X35-102 standards on the ergonomics of workstations, the optimal viewing angle is 10° downwards. Provide an adjustable footrest and an articulated arm for the screen to adapt to all body types.
Lighting and light ambience
Natural light remains the reference for quality lighting. Complete it with a 4000K LED desk lamp and indirect desk lighting to achieve a minimum of 500 lux on the worktop. Avoid reflections on the screen by positioning light sources perpendicularly.
Additional lighting makes it possible to modulate the atmosphere according to the tasks: 300 lux for reading, 750 lux for precision work. Integrate dimmers to adapt the intensity to different times of the day.
Acoustics and noise management
Acoustic treatment is becoming crucial in shared spaces. A reduction of 25-30 dB significantly improves concentration. Acoustic booths offer a work-free solution to create silent areas instantly.
The installation of soundproof booths for confidential meetings transforms a noisy open space into a serene work environment. Absorbent materials such as acoustic foam or textile partitions effectively reduce reverberation.
The 5 most common ergonomic mistakes:
• Screen too low or too high
• Seat not adjusted to the body shape
• Absence of footrests
• Insufficient or glare lighting
• Keyboard and mouse positioned incorrectly
Practical tips to optimize your office layout
Optimizing space requires creative solutions and multifunctional office furniture. These tips make it possible to maximize every square meter available.
Optimization of space and storage
Vertical storage takes advantage of the available height without cluttering the floor. A separate bookcase with built-in storage and a retractable worktop divides space while providing storage. Allow a minimum of 80cm of traffic behind the seats for a comfortable passage.
Modular office furniture adapts to changing needs. Choose mobile boxes on wheels, adjustable wall shelves, and removable dividers to easily reconfigure space.
Development of specialized areas
The informal meeting space encourages spontaneous exchanges. A 4-seater acoustic cabin makes it possible to organize meetings without room reservations. These focus areas provide the privacy needed for confidential discussions.
The relaxation area improves the well-being of the teams. Plan 2 m² per person with comfortable furniture and plants to create a relaxed atmosphere. These spaces reduce stress and promote creativity.
Checklist of 10 tips with precise dimensions:
• Vertical storage: operate up to 2.50m in height
• Retractable desk: 60% gain in floor space
• Mobile walls: reconfiguration in 15 minutes
• LED lighting: consumption significantly lower than traditional sources
• Depolluting plants: 1 plant per 10m²
• Integrated cabling: 5cm passages in the worktops
• Electrical sockets: 1 outlet for a minimum of 2m²
• Traffic: aisles of at least 80cm
• Storage: 1m³ per workstation
• Acoustics: panels on 30% of wall surfaces
Good to know:
The ISO 23351-1:2020 standard classifies acoustic booths from A to D according to their insulation performance. A Class A cabin reduces noise by more than 30 dB: this is the standard for environments where concentration and privacy are critical. All Work With Island models display between 28.7 and 31.1 dB depending on capacity and are Class A certified.
Choice of furniture and essential equipment
Office furniture determines the comfort and efficiency of the workplace. A thoughtful investment guarantees sustainability and user satisfaction.
Basic and ergonomic furniture
A height-adjustable desk fits all users. The standard dimensions 120x60cm are suitable for a computer station, 160x80cm for a professional office. The NF EN 1335 certified ergonomic seat ensures optimal back support.
A complete configuration starts at €800 with a 120x60cm desk, a lumbar chair and a mobile box. Choose melamine finishes for strength and easy maintenance. The return on investment is measured in the reduction of musculoskeletal disorders.
Technological equipment
The articulated screen support allows the position to be adjusted according to the user. Integrate cable management by design with passages provided in the worktops. Electrical sockets must be easily accessible: 2 220V sockets, 1 and 1 USB ports per station.
The laptop requires an external keyboard and mouse to respect ergonomics. A USB-C hub simplifies connections and reduces desk clutter. Wi-Fi 6 connectivity ensures sufficient speeds for collaborative work.
Storage solutions and organization
The mobile box on wheels follows the user as he moves. Wall shelves free up floor space while providing visible storage. A modular system with boxes on wheels and suspended storage adapts to changes.
The optimal organization involves 60% closed storage and 40% open storage. Active files remain within reach, archives migrate to dedicated spaces. Vertical filing saves 30% space compared to horizontal storage.
In the long term, cabins also prove to be a better investment: removable and reassemblable, they can follow you during your moves.
Current trends focus on well-being and sustainability. Three styles dominate contemporary office design.
Scandinavian and minimalist style
The Scandinavian style focuses on natural wood and clean lines. A solid oak desk with built-in storage and sleek finishes creates a warm ambiance. The minimalistic design eliminates the superfluous to focus on maximum functionality.
Neutral colors, white, light gray, beige, visually expand the space. Natural materials like wood and linen provide texture without overloading. Indirect lighting diffuses soft and even light.
Biophilic trend and well-being
Biophilia integrates nature into the workplace. A green wall with horticultural LED lighting improves air quality and reduces stress. Office plants such as pothos or sansevieria naturally depollute the atmosphere.
Natural materials, stone, raw wood, vegetable fibers reconnect with the environment. This approach helps to reduce absenteeism and improves the quality of life at work. Water, in the form of a fountain or aquarium, provides a soothing sound dimension.
Industrial and modern design
The industrial style combines metal and wood for an authentic look. A metal structure with recycled wood top and visible storage assumes the technical aesthetic. The modern design favors neutral colors, black, charcoal gray, white for a professional atmosphere.
Metals and woods contrast between cold and hot materials. Track lighting and suspended fixtures highlight the architecture. This aesthetic is particularly suitable for startups and creative agencies looking for a dynamic image.
• Industrial: black metal + raw wood + technical lighting
Responsiveness
Free quote within 24 hours. A team available by phone to answer your questions and adapt the offer to your configuration.
Simplicity
A 220V outlet, about 30 minutes of assembly, zero work. Your cabin is operational the same day.
Quality
French manufacture, PEFC certified materials, insulation class A ISO 23351-1. 5-year warranty.
Effectiveness
Up to 31dB noise reduction Your teams regain concentration and confidentiality immediately.
Acoustic management and areas of concentration
Acoustics determine the quality of the work environment. Modern solutions make it possible to create quiet areas without heavy work.
Innovative acoustic solutions
The new generation acoustic booths offer a noise reduction of 31.1 dB according to the ISO 23351-1 standard. The installation in about 30 minutes without work revolutionizes the layout of open spaces. These plug and play solutions adapt to any existing space.
Traditional sound insulation requires heavy and expensive work. Modular cabins move as needed and maintain their value during moves. ISO certification guarantees the announced acoustic performances.
“Merci beaucoup à Work With Island qui fabrique les meilleures phone booth rapport qualité-prix ! L’esthétique est tout aussi réussie, l’accord bois/feutre s’accorde parfaitement dans tous les espaces de bureaux que j’ai pu aménager.”
Jérôme Bourdon
Co-founder of WiiSmile
Setting up quiet areas
Focus areas dedicated to concentration significantly improve productivity. A 2m² phone box allows confidential calls without disturbing the team. These spaces include automatic ventilation and built-in lighting.
Confidential meetings require reinforced acoustic insulation. The 4-seater cabins offer the privacy of a closed room with the flexibility of a modular space. The integrated video equipment facilitates exchanges with remote teams.
Activity
Concentration
Phone calls
Confidential meetings
Acceptable noise level
< 45 dB
< 40 dB
< 35 dB
Recommended solution
Dedicated focus area
Individual phone box
4-seater acoustic cabin
The essentials in 8 points
Adapting space to activity Individual office for high-concentration positions, open space for collaboration, teleworking for flexibility: each use has its format.
Respect surface standards Labor code: 10 to 12 m² per person in open space, 15 m² for a comfortable individual office.
Prioritize workplace ergonomics Height-adjustable desk, chair with lumbar support, screen at 70 cm and eye level: the workstation is essential for the prevention of MSDs.
Treating acoustics at design Absorbent panels, ISO 23351-1 class A cabins reducing noise from 28.7 to 31.1 dB, identified silent zones.
Maximize natural light Stations less than 7 meters from the windows, artificial lighting at 500 lux for specific tasks, soft light for relaxation areas.
Choosing modular furniture Retractable desks, reconfigurable storage, mobile partitions: the space must be able to evolve with the teams.
Integrating biophilia Plants, natural materials, soft light: the sensory environment reduces stress and improves concentration.
Thinking about scalability Accessible sockets and cables, removable furniture, modularity from the design stage: anticipating rearrangements avoids hidden costs.
Work With Island accompanies you in your development project
Work With Island offers innovative acoustic booths that fit perfectly into any office design project. Our solutions Island Solo, Duo and Quattro meet the concentration and confidentiality needs of modern workspaces.
French manufacturing certified: TheOrigin France Guarantee and certification B Corp 2025 guarantee quality and environmental responsibility. This double certification ensures local production that respects the most stringent social and ecological standards.
Recognized acoustic expertise: More than 15,000 cabins installed with certified noise reduction up to 31.1 dB according to ISO 23351-1 class A. This technical expertise is translated into acoustic performances measured and verified in an independent laboratory.
Simplified installation: Set up in about 30 minutes without work, 100 days test and 5 years of warranty for total peace of mind. This plug and play approach is revolutionizing traditional planning by removing technical and administrative constraints.
“Work With Island acoustic pods fit seamlessly into our interior design projects, combining contemporary aesthetics with user comfort. We enjoy working with them because their approach is fully in line with our philosophy: preserving resources by designing sustainable furniture, made in Europe from responsible materials.”
Martin Hallégouet
Interior Architect and Director of Studio Bluedigo
Does your open space lack space for concentration? Discover our acoustic booths with a 100-day trial. Contact Work With Island for a personalized quote and transform your office layout.
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Frequently asked questions about office layout
How do you set up an office in a small space?
Give preference to vertical solutions and multi-functional furniture. A retractable desk or desk under stairs optimizes the available space. Count at least 1m² for a functional workstation with wall storage and adapted auxiliary lighting.
Where to place your desk in a room?
Position the desk perpendicular to the window to avoid reflections and glare. The computer screen should be 50-70cm away from the eyes, facing a neutral wall. Avoid having your back to the door for psychological comfort and allow 80cm of traffic behind the seat.
What is the ideal size of an office?
The standard dimensions are 120x60cm minimum for a computer station. For a professional office, count 160x80cm. The optimal height is between 72-76cm, adjustable according to the morphology of the user and the height of the seat.
How much does it cost to set up a professional office?
The budget varies from €500/m² for a basic layout to €1500/m² for high-end ones. Count 800-1200€ per workstation including furniture, lighting and acoustic arrangements according to specific needs.
How long does an office layout project take?
A simple layout requires 2-4 weeks (order + delivery). For a complex project with partitions and electricity, allow 6-8 weeks. Our acoustic booths can be installed in about 30 minutes without work for an immediate solution.
Can I set up my office without calling in a professional?
Yes for simple arrangements (furniture, storage, additional lighting). Call a professional for electricity, air conditioning or structural modifications. Our acoustic solutions require no work and are easy to install.
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