.svg)
.svg)
.svg)
.svg)
Faced with a lack of private space, constant noise, and compromised privacy, these modular solutions stand out as the go-to alternative to traditional meeting rooms.
This detailed technical guide helps you choose, install, and get the most from your meeting pods, based on your specific needs. Our analysis draws on more than 15,000 installations across Europe and the latest ISO 23351-1 acoustic certifications.
A meeting pod is an enclosed, soundproof space that fits directly into your open-plan office and workspace. These modular meeting boxes offer a flexible alternative to traditional conference rooms, with no major construction work or structural changes.
Acoustic pods come in several configurations to suit your needs. Individual models like the Island Solo take up just 1 m² of floor space, perfect for confidential phone calls. Duo versions extend to 2 m² for face-to-face conversations. Team pods like the Island Quattro seat up to 4 people in 2.5 m² for your collaborative meetings.
These soundproof spaces meet ISO 23351-1, which guarantees measured, certified acoustic performance. Unlike traditional partitions, these modular solutions can be moved and adapt as your workspace evolves.
Download our product guide for the dimensions, weight, and options available for our pods.
The rise of hybrid work has increased the need for privacy during video calls. Employees look for focus spaces where they can take calls without disturbing colleagues or being disturbed.
The three main types of pod answer these needs:
Modern phone pods reinvent the individual workspace. With a minimal footprint of 1 to 2 m², they fit easily into your open-plan office without disrupting foot traffic.
The Island Solo offers an ideal focus space for phone calls, video meetings, and tasks that need sound insulation. Its height suits most standard office spaces.
The Island Duo doubles the usable space to comfortably seat two people. This setup suits one-to-one interviews, feedback meetings, or coaching sessions perfectly. There's room for a small table and two facing seats.
Acoustic team pods change how you approach collaborative meetings. The Island Quattro seats 4 people in a 2.5 m² space fitted with 2 power sockets and 4 USB ports (2 USB-A, 2 USB-C) to connect all your devices.
This setup makes a strong replacement for a traditional meeting room, with several advantages. Installation needs no construction work, the pod moves as your needs change, and the investment stays lower than fitting out a dedicated room.
Built-in equipment includes automatic LED lighting, dual-flow ventilation, and strategically placed power sockets. The table offers enough room for 4 laptops and collaborative note-taking.
Get our product guide by email. A clear, complete document with the dimensions, weight, and available options for our open-plan office pods.
A meeting pod's sound insulation is measured in decibels (dB) of sound reduction. High-performing models reach -25 to -28 dB, to ISO 23351-1, the international benchmark for office acoustic spaces.
A certified reduction of -31.1 dB (Solo/Desk Class A) means a normal conversation at 60 dB becomes inaudible outside the pod. This performance guarantees complete privacy for your professional conversations, even in a busy open-plan office.
The difference between absorption and sound insulation is crucial. Absorption reduces reverberation inside the pod to improve listening comfort. Insulation stops sound transmitting outside, protecting privacy and preventing noise disturbance.
Acoustic panels use specific materials tested in a laboratory. ISO 23351-1 (2020) sets strict measurement protocols to ensure the reliability of stated performance. Be wary of manufacturers who don't provide this official certification.
Modern acoustic panels use recycled materials and remain recyclable at the end of their life. This eco-responsible approach meets companies' CSR requirements while maintaining strong acoustic performance.
The double-wall construction combines thermal and sound insulation. The air gap between the walls creates an extra barrier against sound transmission. The insulating materials use certified non-toxic natural or recycled fibres.
The wood used for the finishes carries PEFC certification, guaranteeing sustainable forest management. This environmental approach is part of the B Corp certification held by responsible manufacturers like Work With Island.
The interplay of wood and felt defines the design of Work With Island pods. These natural materials create a warm atmosphere while optimising interior sound absorption. The visual contrast structures the space without causing eye strain.
5 key acoustic criteria to check:
Automatic LED lighting switches on the moment you enter, thanks to a built-in presence sensor. This technology cuts energy use by avoiding lighting unoccupied spaces unnecessarily. Brightness automatically adjusts to outside conditions to keep visual comfort optimal.
Dual-flow ventilation renews interior air every 15 seconds, keeping air quality steady even during longer meetings. This quiet system avoids the stuffy feeling common in traditional enclosed spaces.
Automatic energy optimisation adjusts ventilation to detected occupancy. In standby mode, power draw drops below 10 watts, comparable to a standard LED bulb. This energy efficiency reduces environmental impact and running costs.
The Work With Island system brings all these functions together in a single control unit.
Built-in power sockets and USB ports remove the need for unsightly extension cords and connectivity headaches.
The tables offer a durable, attractive work surface. The resistant finishes hold up to heavy office use while keeping their original look. The ergonomic height suits standard office chairs.
More than 4,000 companies across Europe trust these built-in features for their meeting spaces. This real-world experience confirms how reliable and durable the components are under heavy professional use.
6 essential features:
The fast installation of meeting pods is changing how spaces get fitted out. Assembly takes under 1 hour with a specialist technical team, with no work needed on the building structure. This plug-and-play approach removes the constraints of traditional construction work.
No structural work is required for installation. The pods sit directly on the existing floor and simply plug into a standard power socket. This simplicity means you can fit out a space in the morning and use it that same afternoon.
Modular solutions move easily during reorganisations. Taking apart and reassembling takes just a few hours, offering flexibility that fixed partitions can't match. This modularity is a major advantage for growing companies.
Delivery within a few weeks across Europe contrasts with the usual 12 weeks from competitors. This responsiveness means you can meet urgent needs for meeting space quickly, particularly during office moves or team expansions.
The minimum ceiling height required is more than 2m to fit standard pods. This matches most modern offices. For tighter spaces, custom versions can be studied on request.
Delivery access requires checking door widths and lift capacity ahead of time.
Having a power socket nearby makes installation easier but isn't essential. A discreet extension cable can power the pod if needed. Its low consumption means a standard socket works fine, with no changes to your existing electrical setup.
The Island Solo fits in without disrupting surrounding foot traffic. Its optimised shape keeps walkways clear while maximising interior comfort. This compact size means even dense open-plan offices can be equipped.
5-point pre-installation checklist:
Download our product guide for the dimensions, weight, and options available for our pods.
Meeting pod prices range from €3,990 to €9,990 excluding VAT depending on the configuration you choose. This range reflects differences in equipment, floor space, and capacity between models.
1-person pods start at €3,990 excluding VAT for the Island Solo and reach €4,790 excluding VAT for versions with extended equipment. This range covers sound insulation needs for phone calls and focused tasks.
2-person pods like the Island Duo are priced at €7,990 excluding VAT. This price includes automatic LED lighting, dual-flow ventilation, 2 power sockets, 2 USB ports, and a PEFC-certified oak ergonomic table.
4-person Island Quattro pods are priced at €9,990 excluding VAT with the full equipment package: 2 power sockets, 2 USB-A, 2 USB-C, an extended table, and reinforced ventilation for 4 simultaneous occupants.
Rental solutions start at €68 a month. This plan includes maintenance, any updates needed, and pod collection at the end of the contract. A purchase option remains available at the end of the term.
Certified acoustic performance is the first criterion to check. Require ISO 23351-1 certification with precise sound reduction measurements. A pod without this official certification offers no guarantee of reliable acoustic performance.
Material quality determines how well your investment holds up over time. Favour manufacturers using recycled, recyclable materials, with environmental certifications such as PEFC for wood and B Corp for the company.
Ease of installation avoids logistical headaches. Choose plug-and-play solutions that install in under 2 hours with no construction work. This simplicity reduces hidden costs and disruption to your business.
Modularity lets you adapt the solution to your future needs. Pods can be moved as your teams change. This flexibility is a major competitive advantage.
After-sales support protects the lifespan of your equipment. Check the availability of spare parts, how responsive technical support is, and whether there's a local maintenance network.
B Corp certification reflects a manufacturer's environmental and social commitment. This independent recognition validates the company's sustainable, ethical practices, a marker of overall quality.
Overlooking real acoustic performance is the most common mistake. Many manufacturers claim implausible sound reduction figures with no official certification. Always require ISO 23351-1 measurements from an independent laboratory.
Underestimating connectivity needs leads to frustration in daily use. Plan for at least 2 power sockets per person plus shared equipment (screen, router, etc.). Good Wi-Fi or USB-C throughput is enough for high-definition video calls.
Ignoring scalability and modularity limits your future options. Fixed solutions quickly become unsuited when you reorganise. Favour pods that are easy to move and reconfigure.
Choosing purely on upfront price without considering the total cost of ownership. Factor maintenance, power consumption, lifespan, and resale value into your investment calculation.
Field experience shows that installations with no acoustic certification lead to high user dissatisfaction. "The disappointment is huge when the pod doesn't insulate properly. Teams quickly stop using it", says one facility manager.
8-point validation checklist:
A specialist in acoustic pods since 2018, Work With Island equips more than 4,000 companies across Europe with B Corp and ISO 23351-1 certified solutions. Our Island range covers every meeting space need: from the individual Solo pod at €3,990 excluding VAT to the 4-person Quattro collaborative space at €9,990 excluding VAT.
Our expertise has rested since 2018 on continuous innovation and support for a wide range of projects, from startups to large groups. This real-world experience lets us recommend the right solution for your industry, your space constraints, and your budget.
Our exceptional acoustic performance reaches up to -31.1 dB certified, placing our pods among the most effective on the European market. This sound insulation guarantees complete privacy for your professional conversations, even in the busiest open-plan offices.
Our commitment to sustainability shows in our use of recycled and recyclable materials, PEFC certification for our wood, and our B Corp status. This environmental approach aligns with our customers' CSR policies.
LVMH, L'Oréal, Decathlon, Airbnb, and BlaBlaCar trust us to transform their workspaces. These references confirm our technical expertise and our ability to meet the demands of even the most exacting professional environments.
Looking for the perfect acoustic solution for your teams? Contact Work With Island for a personalised quote and discover why our customers recommend us for our technical expertise and exceptional service.
Want to know more? Fill in this form and get all the key information about our pods: weight, dimensions, prices and more.
Prices range from €3,990 excluding VAT for a 1-person pod to €9,990 excluding VAT for 4 people. Cost depends on size, built-in equipment, and acoustic performance. Rental options start at €68 a month over 60 months. The investment stays lower than the cost of a traditional meeting room.
A good pod should offer at least -28.7 dB of sound reduction, certified to ISO 23351-1. High-performing models reach -31.1 dB (Solo/Desk), making conversations inaudible from outside. Always check for official certification, as performance varies enormously between manufacturers.
Yes, modern pods are designed to be modular and movable. Taking apart and reassembling takes a few hours with the technical team. This flexibility is a major advantage over fixed partitions, especially when spaces are reorganised often.
With ISO 23351-1 certification and at least -28.7 dB of reduction, yes. The best pods insulate conversations perfectly. Effectiveness depends on build quality and the materials used. Be wary of uncertified solutions promising implausible performance.