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Meeting Acoustic Pods: Making the Most of Your Workspace
The open plan office and flex office have changed how we work. These open spaces support communication but create a major challenge: noise. Acoustic pods have emerged as an innovative, flexible answer. These modular structures do two essential things at once: effective sound insulation and a private space for professional conversations. For HR leaders looking to improve the employee experience, or facility managers focused on making the most of their space, they represent a strategic investment in team wellbeing and performance.
Alone, in pairs, or as a team: our Island pods cover every need, from quick calls to small-group meetings.
Certified acoustic performance
From 28.7 to 31.1 dB of sound reduction to the ISO 23351-1 standard, up to Class A for the Island Solo and Island Desk.
Eco-designed, made in France
Recycled denim insulation, FSC wood, Origine France Garantie label: materials chosen with care, to last.
100 days to decide
Risk-free trial on your first pod, full refund if it's not right for you. 5-year warranty.
Why acoustic pods are transforming modern workspaces
The advantages of acoustic pods over traditional solutions
Unlike conventional meeting rooms, which need significant building work, acoustic pods offer unmatched flexibility. Installing one needs no structural changes at all: a standard power connection is enough.
This is especially valued by tenant companies or fast-growing businesses that need to adapt their space regularly.
Criteria
Installation
Initial cost
Flexibility
Maintenance
Room to grow
Acoustic pod
Under an hour, no building work
From €3,990 excl. VAT
Moveable whenever you like
Minimal
Modules can be added or removed
Traditional meeting room
Several weeks, heavy building work
€15,000 to €30,000 excl. VAT (depending on size)
Fixed
Regular (painting, wiring, etc.)
Costly structural changes
The cost-benefit picture clearly favours modular solutions. Where a traditional room means a fixed, permanent cost per m², acoustic pods can be moved or reconfigured as your needs change.
Types of meeting pods: which solution for which need?
The acoustic pod market has diversified considerably to meet the many uses of modern workspaces. From a simple phone call to a full team meeting, there's a solution to fit each need today.
Phone pods: the essentials for professional calls
Individual pods, often called “phone booths”, are the ideal solution for professional calls and short video conferences. With compact dimensions (generally around 1 m² of floor space), they make good use of space while offering enough comfort for 15 to 30 minute sessions.
Photo credit: Clément Ducruet
The Island Solo acoustic pod
The Island Solo is a great example of this category, with a floor footprint of around 1 m². Its Class A acoustic performance, with a sound reduction of 30.2 dB (ISO 23351-1 certified), guarantees confidential conversations without disrupting the wider workspace.
Photo credit: Clément Ducruet
The Island Desk acoustic pod
For more comfort during longer sessions, the Island Desk version has comfortable seating built from two types of foam (one firm, one soft), letting you work in good conditions for several hours.
Pods for small meetings: better small-group conversations
Two-person pods, like the Island Duo, strike an excellent balance between compactness and comfort for face-to-face meetings, with enough room for two people to sit comfortably.
These models suit HR interviews, coaching sessions or regular manager-employee check-ins well. Their level of sound insulation (28.7 dB for the Island Duo) allows for confidential conversations with no fear of being overheard.
The enhanced connectivity on these pods, with two 220V sockets, two USB-A ports, two USB-C ports and an RJ45 Ethernet socket, meets the needs of modern meetings where technology plays a central role.
For meetings with 3 to 4 people, larger pods like the Island Quattro offer an ideal setting. With generous interior space, this solution creates a genuine modular meeting room right in the open plan office.
These spaces are designed to support collaboration and brainstorming, with an interior layout built for the comfort of every participant. Sound insulation of 29.8 dB (Class B) allows for lively conversations without disturbing nearby colleagues.
Want to know more about our acoustic pods?
Fill in this form and get everything you need in one clear, complete PDF: dimensions, weight, price and more.
Acoustic performance: the technical criteria for an informed choice
Acoustic performance is the fundamental criterion when choosing a meeting pod. Beyond the marketing claims, it helps to understand the technical indicators that actually guarantee effective sound insulation.
Understanding decibels and sound insulation
The decibel scale is logarithmic, so every 10 dB increase corresponds to a doubling of the perceived sound intensity. A pod offering a 30 dB reduction divides the perceived sound intensity by 1,000, turning a normal conversation (around 60 dB) into a whisper that's barely audible from outside.
Acoustic pods are generally classified according to standard categories ranging from D (basic) to A (excellent). Work With Island models are in Class B or Class A, with performance ranging from 28.7 to 31.1 dB depending on the model, a level well suited to office environments.
Recommended insulation levels by use:
Phone calls: minimum 25 dB
Standard meetings: 25 to 30 dB
Confidential meetings: 30+ dB
Very noisy environments: 35+ dB
Soundproofing materials and technologies
A pod's acoustic performance comes down to the quality and arrangement of the materials it's built from. Manufacturers typically combine several layers of materials with complementary properties to get the best absorption and insulation.
Acoustic panels made from recycled polyester felt absorb medium and high frequencies well, while sandwich structures with heavier layers effectively block low-frequency transmission.
Seals around the doors and automatic closing systems also contribute to the overall effectiveness of the system.
Design et intégration dans l'espace de travail
La performance acoustique d'une cabine repose sur la qualité et l'agencement des matériaux qui la composent.
Les fabricants combinent généralement plusieurs couches de matériaux aux propriétés complémentaires pour optimiser l'absorption et l'isolation phoniques.
Au-delà de leurs performances techniques, les cabines acoustiques sont devenues de véritables éléments architecturaux qui participent à l'identité visuelle des espaces professionnels.
Ces structures ne sont plus de simples solutions fonctionnelles mais de véritables statements design qui reflètent la culture d'entreprise.
Customisation and visual identity
Customisation options mainly cover the interior and exterior finishes of the pods. Fabric coverings come in a wide colour range, fitting into any type of setting, from the most neutral to the most expressive.
Matching existing furniture is a major consideration for interior designers. Modern acoustic pods offer a range of finishes (wood, metal, glass, fabric) that create visual continuity with the wider layout.
Design trends for acoustic pods
Current design trends for acoustic pods favour clean lines and natural materials. Biophilic design, bringing in plant elements or materials that evoke nature, is gaining popularity for its positive effect on wellbeing and creativity.
Pods with glazed walls, offering partial transparency, are an interesting middle ground between insulation and visual openness. They keep a connection to the wider workspace while still creating an effective acoustic bubble.
Equipment and connectivity: for effective meetings
How good a meeting is depends a lot on the equipment available in the space hosting it. Modern acoustic pods pack in sophisticated technical systems to guarantee comfort and efficiency.
Equipment and connectivity: for effective meetings
How good a meeting is depends a lot on the equipment available in the space hosting it. Modern acoustic pods pack in sophisticated technical systems to guarantee comfort and efficiency.
Lighting and visual comfort
LED lighting systems built into modern acoustic pods offer several advantages: low energy use, a long lifespan, and light quality suited to work.
Work With Island models use LED lighting with a presence detector, giving both comfort and energy savings.
The colour temperature of the lighting has a real effect on visual comfort and productivity. Premium solutions generally offer neutral to cool light (4000-5000K) that supports focus.
Connectivity and technology for hybrid meetings
In the age of hybrid meetings, connectivity is a crucial part of an acoustic pod. Models like the Island Duo and Island Quattro include a full range of connections:
220V power sockets
USB Type A and C ports
Screen mounts are an increasingly requested piece of equipment, available as an option on most models.
They let you fit a video conferencing screen in neatly, turning the pod into a genuine connected meeting room.
Video conference packs, available as an option (from €600 excl. VAT for the Island Duo and €900 excl. VAT for the Island Quattro), simplify the pod's equipment with turnkey solutions.
Flexibility and modularity: the biggest strength of acoustic pods
In a professional world marked by constant organisational change, flexible layouts have become a deciding factor. Acoustic pods really stand out here.
Installation and commissioning
One of the most convincing arguments for acoustic pods is how simple they are to install. Work With Island models can be assembled in under an hour, with no special tools or technical skills needed.
The technical requirements are generally just a standard power supply (220V socket) and enough space to fit the pod.
No structural changes to the building are needed, which makes things much simpler administratively, especially in listed buildings or rented spaces.
Adapting to organisational change
The ability of acoustic pods to evolve with the organisation is their biggest advantage over traditional construction.
If teams reorganise or the company moves, these structures can be dismantled, moved and reassembled with no loss of performance and no damage.
This flexibility suits companies running flex office setups, or going through fast growth, very well.
Being able to add new pods gradually as headcount grows allows for a staged investment.
An eco-friendly approach: acoustic pods and sustainable development
The environmental dimension has become impossible to ignore in workspace decisions. Acoustic pods are part of this trend, with increasingly responsible approaches.
Eco-friendly materials and responsible manufacturing
The materials used to make acoustic pods are moving towards more sustainable solutions:
Métisse insulation, made from recycled textiles by our partner Le Relais
PEFC-certified wood, from sustainably managed French forests (Landes)
98% recyclable materials across the whole pod
Local production is also a major factor in reducing the carbon footprint of these products. Pods made in France, like Work With Island models, guarantee not just higher manufacturing quality but also a smaller environmental impact.
This proximity also means fast delivery (20 days across Europe) and better responsiveness for specific needs.
How do you choose your meeting pod?
Investing in acoustic pods is a strategic decision that deserves careful thought. A structured approach helps you make the most relevant choice.
Setting your requirements
The first step is to pin down exactly what you need the pods to do:
What kinds of activities will happen in these spaces? Needs differ a lot between short phone calls (Island Solo), longer work sessions (Island Desk), two-person meetings (Island Duo) or small-group collaboration (Island Quattro).
How often will they be used? Heavy use will justify investing in premium models with greater comfort and durability.
What are your space constraints? Floor footprint varies by model (around 1 m² to 2.5 m²). For exact dimensions and to plan the fit into your space, see our product guide.
Comparing offers and suppliers
Once you've set your requirements, compare what's on the market using objective criteria:
Certified acoustic performance (in dB, with the standard used stated clearly)
Manufacturing quality and product origin
Whether you can try the product before buying
Work With Island offers a 100-day trial on any first order, with a full refund (including delivery and installation), so you can check in practice that the product fits your company's specific needs.
Getting the most from your investment
Looking at total cost of ownership means including not just the purchase price, but also installation, maintenance and, if you ever reorganise, dismantling and reassembly.
Indicative Work With Island prices:
Island Solo: from €3,990 excl. VAT
Island Desk: from €4,790 excl. VAT
Island Duo: from €7,990 excl. VAT
Island Quattro: from €9,990 excl. VAT
Alternative financing, such as rental, can be a good way to preserve cash flow. Rental offers from €68/month for the Island Solo or €171/month for the Island Quattro let you spread the investment while keeping the flexibility to grow your fleet as needed.
A strategic solution for high-performing workspaces Meeting pods are now an essential solution for companies looking to combine the benefits of open spaces with the need for privacy and focus. Their flexibility, acoustic performance and easy fit into the workspace make them a strategic investment in team wellbeing and productivity.
Work With Island: try our pods for 100 days, risk-free
Work With Island offers a 100-day trial on your first pod, with a full refund (delivery and installation included). It's an ideal way to see, in practice, the impact pods have on your teams' comfort and productivity. The number that says it all: of more than 15,000 pods installed since 2018, only 12 have been returned. An outstanding satisfaction rate that reflects how well our solutions fit companies' real needs.
Download our product guide
Want to know more? Fill in this form to get all the key details on our pods: weight, dimensions, price and more.
EUR
FAQ
How long does it take to organize a business move?
On average, it takes 6 months to prepare a move calmly: search for premises, selection of service providers, communication to teams, IT logistics. For a small structure, a period of 3 to 4 months may be sufficient if everything is well structured.
Who should lead the office relocation project?
It's worth appointing an internal project lead (often an office manager or admin manager), supported by a point of contact in each department. This centralises decisions and gets teams involved.
How do you get employees involved in the process?
Hold regular information sessions, share the schedule, and ask for feedback on needs (spaces, equipment, flex office). Involving teams early reduces resistance and helps people settle into the new space.
What admin tasks shouldn't be forgotten?
Updating your address with official bodies.
Updating contracts (insurance, energy, internet).
New signage (website, email signatures, letterhead).
An admin checklist is essential so nothing slips through.
What should you do with unused furniture and equipment?
A few options: resale, donation, recycling, or collection by a specialist. It's a good chance to sort through things and start fresh in the new office.
How do you manage moving day itself?
Plan a clear schedule with the project team and contractors: loading, transport, installation. Appoint a point of contact per department to keep questions flowing smoothly. Having IT support on site is also essential to get systems back up quickly.
What happens after the move?
The first week matters most: provide extra logistical support, gather feedback from your team, and quickly fix any small issues. It's also a good time to hold a get-together to mark the move and build positive momentum.
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